About this position 

Account Coordinator

The Account Coordinator has the overall responsibility for supporting Sales and Project Managers with daily administrative duties related to a project’s successful completion including the coordination of projects with clients and all the services required the jobs assigned.

IGE-InterGlobal Exhibits is a place where you can grow and advance your career. We have many opportunities to develop your skills and enjoy a long-term, lasting job relationship. We offer many ways for our staff to grow their abilities, contribution, and their earning potential.

Main Responsibilities 

  • Coordinate projects with clients, project managers and vendors.

  • Assist with sales presentations and RFP replies.

  • Manage all exhibitor paperwork for key tradeshows as discussed with client.

  • Obtain show guidelines, restrictions and regulations.

  • Outline client objectives in a design briefing request.

  • Attend Design Strategy Meeting with sales and designers.

  • Assist with services estimates and reconcile estimates post event Oversee warehouse portal, and client assets.

  • Based on dates set by the client and sales ensure exhibit designs meet objectives and accurate design and estimates are presented to clients by due dates.

  • Ensure timelines are met for design completion and estimate review.

  • Create and enter sales briefings on project management data base.

  • Participate in weekly calls with client.

  • Coordinate all show services with vendors.

  • Assist with Shipping coordination.

  • Assist with inventory reports and shipping manifests.

  • Complete and submit all show service orders by due dates outlined in show manuals.

  • Coordinate and create change orders.

  • Perform post event surveys to measure our performance.

  • Reconcile all receipts and close out budget.

  • Other administrative tasks on projects as requested.

Experience & Skills 

  • Minimum +3 years experience.

  • Account coordination skills.

  • Strong experience as administrative assistant.

  • Excellent written and verbal communication skills.

  • Excellent presentation skills Experience responding to complex RFP’s.

  • Effective multi-task/multi-client management.

  • Strong Project Management Skills.

  • Leadership.

  • Ability to work and thrive in a fast-paced, dynamic environment.

  • Strong written and verbal interpersonal communication skills.

  • Self-motivated with a strong sense of urgency.

  • Ability to assess client needs.

  • Excellent grammar and communication skills.

  • Teamwork.

  • Attention to detail.

  • Ability to multi task between departments.

Benefits 

  • Health, Dental, and Vision.

  • Life Insurance.

  • Flex Spending Account.

  • 401K.

  • PTO-Paid Time Off

Travel : 25%

Compensation 

IGE provides a good work environment, competitive pay and a comprehensive benefits package.

InterGlobal Exhibits is an equal employment opportunity employer, and we welcome everyone regardless of race, color, religion, sex, national origin, age, disability, veteran status or genetics. We are dedicated to providing an inclusive, open, and diverse work environment.